Winter Newsletter 2026 - Vol. 45 No. 2 
President's Message
Scott Stauffer, MMC, City Recorder, City of Milwaukie
As we begin another calendar year, I hope you are healthy, in a warm office (be it at city hall, agency headquarters, or home), and recharged for OAMR fun!
Back in 2025, our association’s leadership began to do what we do best – hold meetings and plan! On November 21, your OAMR Board met on Zoom and aside from the usual housekeeping items, the Board appointed Keli Pollock to fill the Region Director Position VI, we heard reports from several committees who are already making plans for 2026 activities including the virtual mid-year academy on March 12 (details coming soon!) and annual conference September 21-25 in Lincoln City. The Board also discussed a proposal from our International Institute of Municipal Clerks (IIMC) Region IX Directors, Marc Donohue and Shawn Campbell, to hold an annual regional conference – a proposal which would have Oregon hosting such a conference in 2029 as a part of our annual conference; the Board expressed concern with the proposal, and that concern has been relayed to the IIMC Region IX Leadership Team (Region IX Directors and the state presidents). To review the region conference proposal, check out the November 21 packet posted on the OAMR website (link above) and stay tuned for more to come on this!
There have also been several committee meetings already and I want to thank everyone who has jumped in with both feet to keep OAMR moving and make plans for a terrific 2026.
2026 Save the Dates!
March 12 – Online and Regional In-Person Mid-Year Academy
September 21-25 – Annual Conference at Chinook Winds Casino & Resort, Lincoln City
Visit www.oamr.org for more information on both events!
View of Downtown Anchorage from the Hotel Captain Cook.
I had the joy of travelling to Anchorage, Alaska, to represent OAMR at the Alaska Association of Municipal Clerks (AAMC) conference held December 6-10. AAMC’s 60th Conference was all about “Clerking to Become the Greatest You” and outgoing President Dani Snyder, City of Fairbanks, was a wonderful host.
IIMC Region IX Leadership Team with IIMC President Dawn Abrahamson: Marc Donohue (Region IX Director), Scott Stauffer (OAMR President), Kim Lane (incoming AAMC President), President Abrahamson, Dani Snyder (outgoing AAMC President), Shawn Campbell (IIMC Region IX Director), Ashton Arocho (CMCA President), and Heidi Napolotino (WMCA President).
It was a wonderful time connecting with our Region IX Leadership Team and our Alaskan colleagues. I got to know our AAMC, California Municipal Clerks Association (CMCA), and Washington Municipal Clerks Association (WMCA) colleagues and their spouses. It is certainly true that Alaska is a different world and a whole aura unto itself!
Welcome New Members!
Since the fall OAMR has welcomed several new members – when you see them on the listserv or at an OAMR event, or out and about in our great state, be sure to say hello!
• Paul Johnson, City of Toledo
• Sherri Marineau, City of Newport
• Angela Ault, City of Sheridan
• Sarah Wright, City of John Day
• Colleen Resch, City of Sherwood (welcome back, Colleen!)
• Tara Kinney, City of Elgin
• Lori Jepson, City of Bay City
• Grace Reed, City of Waterloo
We also congratulated several members who have earned the coveted certified municipal clerk (CMC) or master municipal clerk (MMC) designations. Congrats!
• Scott Stauffer, City of Milwaukie (MMC) received 10/31/2025
• Wendy Lynn, City of Portland (CMC) received 11/14/2025
• Meghan McGee, City of Happy Valley (CMC) received 11/19/2025
For everyone pursuing either the CMC or MMC, a great way to receive points is by attending the Northwest Clerks Institute (NWCI) Professional Development I, II, III, and IV. Register at Northwest Clerks Institute Registration. Registration closes two weeks before each session starts. Please reach out to me or NWCI Director Joan Tilton at [email protected] if you have any questions.
Up next – the OAMR Board will hold its next meeting on February 9, all are welcome to attend. There will also be the usual cycle of committee meetings over the next few months – we’re seeing fantastic participation and I couldn’t be more excited for the year to come.
Thank you for your support of our association and our profession – we couldn’t do what we do without each other, which is why it is always important to ask how are you lifting your colleague(s) up today?
Save the Date
OAMR Mid-Year Academy 2026 to Feature High-Impact Academy on Work-Life Renewal
By Ronnie Smith, CMC, King City
The Oregon Association of Municipal Recorders (OAMR) will host its 2026 Mid-Year Academy (6 hours) on Thursday March 12th, 2026, bringing municipal recorders and clerks together for focused professional development and leadership growth. The Academy will be a high-energy presentation by Stephanie Staples, titled “Revitalize Your Work and Life!”
Designed for professionals navigating high workloads, constant deadlines, and increasing public service demands, the academy addresses a challenge many local government professionals know well: feeling exhausted, overwhelmed, or stressed before the workday is even halfway through.
A PRACTICAL, NO-NONSENSE APPROACH TO SUSTAINABLE SUCCESS
Staples’ presentation delivers a candid, high-energy experience that goes beyond surface-level motivation. With a “no holds barred” style, she challenges participants to rethink how they approach work, stress, and personal well-being, while offering practical tools that can be applied immediately.
“Clerks carry a lot—details, deadlines, and people’s expectations,” Staples said. “This virtual program will help you recharge, reduce stress, and gain practical tools to re-energize, reduce stress, and protect your energy—at work and beyond.”
Her message focuses not only on what needs to change to achieve meaningful success, but how to make those changes realistic and sustainable in demanding professional environments.
WHAT PARTICIPANTS WILL GAIN
Attendees of Revitalize Your Work and Life! can expect to leave with clear, actionable strategies they can put into practice right away, including:
- Learning five ‘A’ Principles for building a life of success and significance.
- Gaining ideas for improving relationships, managing stress, and strengthening work-life balance.
- Discovering techniques that make self-care achievable in virtually any situation.
INVESTING IN PEOPLE, NOT JUST PROCESSES
The OAMR Mid-Year Academy continues the association’s commitment to supporting municipal recorders not only through technical education, but through leadership development and sustainable professional practices. By featuring nationally recognized speakers like Stephanie Staples, OAMR underscores the importance of investing in the people who keep local government functioning effectively.
Additional details regarding registration and Academy logistics will be released closer to the event.
As announced by OAMR President Scott Stauffer, we’ll be gathering at the beautiful Chinook Winds Resort in Lincoln City for the annual conference activities. Mark your calendars and stay tuned for more details; it's sure to be a fun, educational, and refreshing time on the Oregon Coast!
We’re going to the majestic Cascade Mountains in ‘27!
The 2027 Annual conference venue was awarded to Eagle Crest Resort in Redmond.
NCI Update
2026 Northwest Clerks Institute: Professional Development Registration is Now Open!
By Ronnie Smith, CMC, King City
Register now at Northwest Clerks Institute Registration and click the REGISTER tab. Registration closes two weeks before each session starts.
Session Dates
- PD I: May 31 – June 5, 2026
- PD II: June 7 – June 12, 2026
- PD III: June 14 – June 19, 2026
Why attend?
The International Institute of Municipal Clerks (IIMC) Northwest Clerks Institute has confirmed its 2026 Professional Development (PD) program, continuing its role as a cornerstone training opportunity for municipal clerks across the Pacific Northwest. Hosted at the University of Puget Sound in Tacoma, Washington, the Institute provides structured, IIMC-approved education supporting Certified Municipal Clerk (CMC) and Master Municipal Clerk (MMC) certification pathways.
The Institute serves clerks from Washington, Oregon, and Alaska and is administered through Washington State University Professional Education, in partnership with regional clerk associations.
PROFESSIONAL DEVELOPMENT I: Foundations of the Clerk Profession
Professional Development I (PD I) establishes the core knowledge, skills, and professional mindset essential to effective municipal clerkship. Designed for first-time Institute participants and clerks early in their careers, PD I emphasizes collaboration, legal fundamentals, ethical leadership, and the practical mechanics of municipal operations.
A Team Building Experience – The Problem Facing Municipal Clerks launches the week by establishing a collaborative learning community. Through interactive exercises, participants explore team roles, communication styles, problem-solving approaches, and negotiation strategies. The session emphasizes trust-building, adaptability, and the value of diverse perspectives within municipal teams.
Effective Business Writing – Writing Meeting Notes and Minutes focuses on clear, concise written communication. Participants learn how to structure memos and correspondence, apply practical grammar techniques, and prepare minutes that capture decisions and actions efficiently meeting the needs of today’s readers while maintaining legal and organizational requirements.
Legal Issues (by State) provides an overview of current laws, rules, and regulations affecting municipal clerks in Washington, Oregon, and Alaska. Participants learn to recognize legal risks and identify both intended and unintended consequences of administrative actions and inactions.
Parliamentary Basics equips clerks with tools to serve as a reliable resource on parliamentary procedure. Participants practice motions, debate rules, and voting procedures, while learning how local rules interact with parliamentary authority to ensure efficient, orderly meetings.
Intro to Records Management introduces foundational records management concepts, emphasizing records as essential organizational assets. The session explores proven practices for creating, maintaining, and protecting records in compliance with municipal responsibilities and public accountability standards.
Role of the Clerk examines the breadth of responsibilities carried by municipal clerks and the leadership role inherent in the position. Participants review the profession’s history, consider its future, and discuss the importance of advocacy for ongoing training and professional development.
Ethics – What Do Values Have to Do With It? challenges participants to examine ethical decision-making in the public sector. Through reflection and discussion, clerks explore conflicts of interest, campaign ethics, gifts, use of public resources, and the importance of personal values in fostering credibility, trust, and ethical workplace culture.
CMC – To Be or Not to Be: What Does It Take? introduces the Certified Municipal Clerk (CMC) program. Participants learn about program requirements, benefits, and how certification supports professional growth and prepares clerks for the increasing complexity of municipal governance.
Minutes – Let’s Talk Purpose, Style, and Requirements focuses on preparing minutes that are accurate, concise, and compliant. Participants explore statutory and policy requirements, compare action-style and brief-summary minutes, and learn strategies to streamline preparation while maintaining transparency and cost efficiency.
Codification and the Art of Ordinance Drafting – A Practical Guide introduces ordinance codification as a tool for clarity, consistency, and legal reliability. Participants learn why codification matters, common misconceptions, and practical approaches to implementing codification tailored to municipal needs.
Institute Wrap-Up concludes the session with reflection and synthesis. Participants assess key lessons from the week, identify practical applications for their workplaces, and practice presentation skills through group and individual activities.
Completion of PD I earns 20 CMC education points.
PROFESSIONAL DEVELOPMENT II: Practical Skills for Leadership, Resilience, and Results
Professional Development II (PD II) delivers an intensive, hands-on curriculum focused on the real-world challenges municipal clerks and recorders face every day. The session emphasizes practical application, self-awareness, leadership development, and collaboration -- equipping participants with tools they can immediately use in the workplace.
Time is on Your Side reframes time as an asset rather than an obstacle. Through an interactive workshop, participants learn how to identify and eliminate time wasters, minimize interruptions from the public and coworkers, apply the concept of “Zero Time,” and plan work effectively so deadlines are consistently met.
Understanding Yourself and Others explores personality dynamics and communication styles. Participants gain insight into how individuals focus energy, make decisions, and respond to stress, improving communication, teamwork, and conflict resolution.
Creating Successful Results and Relationships for Leaders focuses on self-awareness, leadership presence, and communication. Participants examine their leadership and communication styles, learn how to adapt those styles to different situations, and develop strategies for building trust, collaboration, and shared vision.
Power Talk provides a peer-driven roundtable discussion where participants exchange ideas and best practices on topics such as social media, software tools, records management, working with elected officials, supervision strategies, and productivity solutions. Attendees leave with practical resources, contacts, and fresh perspectives.
Keys to Supervision introduces the fundamentals of effective supervision, emphasizing skill development, accountability, and strategies for bringing out the best in employees.
Self-Care and Collaboration addresses workplace stress, change, and compassion fatigue. This interactive workshop focuses on practical, achievable self-care, understanding stress responses, and identifying barriers to collaboration. Participants learn to recognize cognitive distortions, practice daily self-care strategies, and take concrete steps toward healthier workplace culture.
Approaching Human Resources Issues with Confidence uses scenario-based learning to help clerks navigate increasingly complex HR challenges. Participants work through real-world case studies involving hiring, accommodations, discrimination, ethics, employee performance, labor relations, and workplace safety—building confidence and improving communication skills.
Creating Your Own Personal Vision Statement provides space for reflection and synthesis. Participants integrate what they have learned throughout the week and develop a personal vision statement to guide their professional growth, while practicing presentation and communication skills.
Governance Groove: Mastering Municipal Records Management focuses on building a systematic, governance-based approach to records management. Participants learn how policies, procedures, standards, and practices work together to ensure proper creation, maintenance, use, and disposition of public records.
Crisis Communications & Emergency Preparedness for City Clerks equips participants with essential skills for maintaining government continuity and public trust during emergencies. Through interactive scenarios, clerks learn crisis communication strategies, business continuity planning, coordination with first responders, and best practices for managing critical records during disasters.
Completion of PD II earns 20 CMC education points.
PROFESSIONAL DEVELOPMENT III: Strategy, Technology, and the Evolving Clerk Profession
Professional Development III (PD III) is designed for experienced clerks ready to refine advanced skills, strengthen leadership capacity, and prepare for the future of municipal governance. The curriculum emphasizes strategic thinking, legal compliance, communication, and innovation -- while staying grounded in the practical realities of public service.
Records Ready: A City Clerk’s Guide to Retention and Disposition focuses on the final stages of the records lifecycle. Led by Megan Gregor, CMC, MLIS, this session provides a practical roadmap for applying retention schedules and executing proper disposition for both paper and electronic records. Participants learn how to interpret schedules, ensure legal compliance, reduce risk, and improve organizational efficiency.
Developing Effective Workplace Policies addresses the challenges of outdated or unclear policies and overreliance on institutional knowledge. Participants gain tools for planning, writing, editing, and formatting reader-friendly policies that staff can easily understand, follow, and apply consistently.
Purpose Driven Leadership explores how leadership mindset and self-awareness influence decision-making, effectiveness, and professional success. Participants assess their leadership strengths and gain clarity on what leadership is -- and is not -- within the public sector context.
The Social Side of City Hall: Intro to Government & social media examines how municipalities can use social media to engage the public while managing legal, operational, and records-related responsibilities. Topics include platform demographics, content planning, customer service integration, First Amendment considerations, and public records requirements, supported by interactive exercises and Q&A.
How Can I Help? De-escalation in the Workplace equips outward-facing staff with tools to prevent escalation, manage difficult interactions, and support mental health in high-stress environments. Participants practice language strategies, boundary-setting techniques, and before-and-after work practices that promote resilience and emotional well-being.
Not Reinventing, but Reimagining the Wheel: ChatGPT for Municipal Clerks introduces practical, real-world applications of AI in municipal offices. Participants explore how ChatGPT can support drafting, research, scheduling, and public communication -- enhancing efficiency without disrupting existing workflows or losing the human element essential to public service.
Understanding Harassment, Discrimination, Bullying, and Retaliation provides clarity on complex and often misunderstood workplace laws. This interactive session covers legal frameworks, supervisory responsibilities, appropriate responses to complaints, and strategies for preventing retaliation and maintaining a respectful work environment.
Effective Presentation Skills: How to Engage Your Audience and Inspire Them to Action strengthens participants’ confidence and communication skills. Clerks learn how to organize presentations, manage group dynamics, use visual aids effectively, and engage audiences. A limited number of participants will practice presentations in a supportive setting and receive constructive feedback.
The Role of the Clerk Revisited and Your Future in the Clerkdom brings the PD journey full circle. Participants reflect on their professional growth, identify core values and career goals, and explore future education and development opportunities as they plan the next stage of their clerkship.
Completion of PD III earns 20 CMC education points.
STATUS OF PROFESSIONAL DEVELOPMENT IV
Professional Development IV (PD IV) will not be held in 2026 or 2028 to avoid overlapping with IIMC Annual Conferences in Reno (2026) and Bellevue (2028). PD IV will return in June 2027.
State associations will continue offering PD IV Master Academies and Athenian Dialogues at conferences.
The Oregon Association of Municipal Recorders will host two professional development events in 2026. The Mid-Year Academy will be held via Zoom on Thursday, March 12, 2026, followed by the 44th Annual Conference, scheduled for September 21–25, 2026, where participants will have opportunities to earn both CMC and MMC education points.
VOICES FROM THE PROFESSION
"Continuing to grow personally and professionally isn’t just an investment in yourself — it’s an investment in the communities you serve. At the Northwest Clerks Institute, that growth is supported, inspired, and transformed into the skills and confidence today’s Clerk needs to lead with excellence." – Joann Tilton, Director, Northwest Clerks Institute.
“There is no better way to immerse yourself in the profession of clerking than attending PD in Tacoma. From start-to-finish, the Northwest Clerks Institute provides a wonderful experience of learning, improving, and relationship building.” – Scott Stauffer, MMC, OAMR President.
“PD provides invaluable opportunities at all career stages. Learning from experienced colleagues and connecting with peers facing similar achievements and challenges strengthens our approach. For those who are fortunate to work with strong mentors, continued education increases our ability to provide valuable support. In this recorder path, research and learning are not just the fun part, they are what encourage improvement. Training, learning, and connecting inspires motivation and continued education, reminds us why this work matters.” – Crystal Robles, Deputy City Recorder, City of Molalla, OAMR Member.
PD is not only important for the knowledge you gain while there, but the networking and friendships that are made. – Renea Oravetz, Admin Specialist, Mid-Willamette Valley Council of Governments, OAMR Member.
"Professional growth and development transform the lenses through which we look. It opens doors to new knowledge and perspectives, professional connections, and inspires a growth mindset, as we learn from others' experiences. Such things make us more effective in our careers and areas of service, and just better human beings." – Chelsea Hollis Deputy City Recorder, City of Tillamook, OAMR Member.
The Northwest Clerks Institute remains a vital investment in governance excellence, transparency, and professional growth for municipal clerks across the region.
Welcome New Members
By Committee Co-Chairs
Stacey Stockhoff, La Grande and June Hinojosa, Bandon
REGION I
Lori Jepson, City Recorder/Utility Billing, City of Bay City, joined her current role on October 6, 2025, bringing with her a background in manufacturing. With no prior municipal experience, she is eager to learn all the duties that come with her new position. A lifelong Oregonian, she moved to the Oregon Coast a few years ago. Lori’s greatest joys are her grandchildren and her loyal dog, Buster. With her children grown, she treasures time spent with family and embraces the fun and energy her grandkids bring into her life. Outside of work, Lori spends her time racing quads, camping, fishing, and crafting, and she proudly shares that she has participated in the Hood to Coast relay nine times—an accomplishment she describes as the hardest thing she has ever done. Guided by her personal motto, “It’s OK… this too shall pass,” Lori brings resilience, enthusiasm, and a love of community to her role and to those around her.
REGION II
Angela Ault, Deputy City Recorder, City of Sheridan, began her role on October 20, 2025. Angela brings valuable municipal experience, having served as a Code Enforcement Officer where she developed a successful program for her city. Before entering local government, she worked in home mortgage underwriting, giving her a strong foundation in detail-oriented work. In her new position, Angela is eager to learn more about meeting rules and records retention. A proud Sheridan High School graduate, she now serves her hometown at the City of Sheridan. Outside of work, Angela enjoys running, hiking, movies, house projects, and even finds joy in cleaning. She’s a devoted mom to one adult son and four beloved fur babies—a dog, cat, and two bunnies. When she needs a boost, you’ll find her turning up Pitbull, often with a Starbucks coffee in hand. Angela lives by the motto: “Where there is a will, there is a way.”
Colleen Resch, Deputy City Recorder, City of Sherwood, first joined OAMR around 2012 and quickly became an engaged member—attending conferences, participating in the Northwest Institute, and proudly earning her CMC designation. Her career journey took her into a full-time role in Community Development, where she served as a Planning Coordinator and completed basic planning training. While she chose not to pursue formal certifications in the field, the experience enriched her skills and expanded her professional perspective. This past July, Colleen returned to the City Recorder’s Office and discovered her membership had lapsed. With the creation of the Deputy Recorder position, she officially transitioned back into the Recorder’s world—a place she calls home. We’re delighted to welcome Colleen back to OAMR and look forward to seeing her active involvement once again. Welcome back, Colleen!
REGION III
Sherri Marineau, Deputy City Recorder, City of Newport, stepped into her current role on November 17, 2025. Sherri brings a wealth of municipal experience, having served as the Planning Commission Secretary for nine years before making this transition. Prior to local government, she worked in student records for a charter school, honing her organizational skills. In her new position, Sherri is eager to grow in areas such as records management, retention schedules, public meeting laws, and working toward her CMC certification.
Originally from Montana, Sherri has called Oregon home since 1988. She comes from a close-knit family that nurtured her creativity and love for community—something she now channels into planning city and staff events that bring people together. Outside of work, Sherri enjoys baking, reading, photography, painting, hunting for agates on the beach, and spending time with family. A fun fact: she’s hooked on baking competition shows, which inspire her to try new recipes in the kitchen. Her favorite restaurant is Georgie’s in Newport, where the ocean views and lighthouse backdrop make every meal special. When she needs a boost, Sherri turns up Defying Gravity and lives by Maya Angelou’s uplifting words: “Try to be a rainbow in someone’s cloud.”
Grace Reed, City Recorder, City of Waterloo, jumped into her current role on September 9, 2025, bringing with her prior municipal experience as a police clerk for the City of Albany. Before entering local government, Grace worked in law enforcement and assisted living. Since Waterloo is a part-time role, she also serves as Sales and Marketing Director at an assisted living facility. In her Recorder position, she’s eager to grow her skills in learning more about financials and ordinance writing.
An Oregon native, Grace lives in rural Lacomb where her family runs a farm with horses, chickens, dogs, cats, and other livestock. She enjoys equestrian activities, reading, trying new restaurants, and coaching the local high school equestrian team.
Fun fact: Grace runs a house-sitting business in the Willamette Valley and has previously been a rodeo queen—something she hopes to do again! Her favorite local spot is Bentley’s Coffee Shop for a chai latte, and her motto is: “Everything is beautiful in its own way.” – Ray Stevens
REGION VII
Tara Kinney, Utility Biller, City of Elgin
Sarah Wright, Clerk, City of John Day
CMC and MMC Awards
Scott Stauffer, City of Milwaukie, earns his MMC!
By Melissa Bisset, MMC, City of Keizer
Scott Stauffer has been an integral part of the City of Milwaukie since May 2013, and he currently serves as Administrative Services Director & City Recorder. His journey in municipal government began as an Administrative Specialist in the Office of the City Recorder (OCR), where he supported Council and records management duties and acted as the city’s de facto deputy recorder. During those first few years, Scott was mentored by Milwaukie’s legendary city recorder, Pat DuVal, gaining invaluable insight into the work of city recorders and records management.
When Pat retired in 2016 (after 32 years of service), Scott was honored to step into the role of City Recorder. Since then, his responsibilities have grown to include supervising the Municipal Court and City Hall front desk team. Today, he leads the City Hall Administrative Team (CHAT), coordinating OCR, records, court, and front desk operations.
Scott’s early public service experience began in Portland as a lifeguard and swim instructor, where he embraced the responsibility and satisfaction of serving the community—even as a teen.
Scott has long been deeply involved in OAMR, serving on the Records & Regulations Committee (formerly the Records Management Committee), the Events & Fundraising Committee, the Strategic Planning Group, and several ad hoc working groups, and speaks with genuine fondness about his time on the RRC (formerly the RMC).
Of particular note is Scott’s participation in the Attorney General’s Public Records Reform Task Force (2015–2016) and his leadership and involvement with the RRC (then RMC). Both efforts exemplify how cities contribute meaningfully to statewide policy development by providing valuable insight and advice. During the 2015–2018 period, this work focused on several bills before the Oregon Legislature that ultimately strengthened Oregon’s public records law.
Reflecting on his time with OAMR, he shared how the friendships and professional networks have made his work so rewarding. “No one can do this work alone and no one should do it in a vacuum without knowing how everyone else is doing the same tasks. As I have moved into OAMR leadership positions and expanded my network of friends who also happen to be recorders or clerks, I am increasingly appreciative of the expertise we have in Oregon. It can feel lonely doing what we do sometimes – either in the Metro area or in the far reaches of our state – but knowing there are others here doing the same things and want to connect, is priceless”.
For recorders pursuing certification, Scott emphasizes careful documentation: track every class, certificate, and course, and keep a spreadsheet to stay organized. He notes that the journey itself is just as valuable as the recognition: “The experiences, the friendships, the dialogues and discussions are worth not just the certificate and the pin, but the connections too”.
Regarding OAMR, his advice is both encouraging and simple: get involved. “Whether you have time and energy to do multiple roles or just a single committee, OAMR needs you and if you’re honest, to be the best at your job, you need to be connected to the profession. Sign up – take that first step and you won’t regret it”.
Professionally, Scott aims to continue growing Milwaukie City Hall’s team while ensuring top-notch public service, all while leading OAMR as President. Among his career highlights are his leadership roles within OAMR as the 2nd Vice President, Vice President, and now President, and his ongoing service to OAMR. Personally, marrying his third-grade sweetheart and raising two sons stand out as his crowning achievements.
Outside of work, Scott – who readily admits he has a hard time saying no – is highly active in his church community as a council member, usher, choir member, and Christmas Pageant co-director.
Meghan McGee, City of Happy Valley, earns her CMC!
By Melissa Bisset, MMC, City of Keizer
Meghan McGee, Records Specialist, has served both the City of Happy Valley and OAMR for the past three years. Since joining the City, she has been equally committed to professional growth and active engagement within OAMR.
Over the past three years, she has served on the Education Committee and the Records & Regulations Committee, contributing her time, insight, and expertise. In addition to committee service, Meghan has remained involved by attending OAMR conferences and participating in ongoing learning opportunities.
When asked what advice she would offer fellow recorders pursuing certification, her helpful guidance is to “keep good track of your certificates, it gets complicated when gathering everything to submit”.
She also highlights the value of OAMR membership, noting that the organization provides a welcoming community where members can receive real-time input from peers and gain exposure to subjects and practices they may not otherwise encounter. Her advice: join, engage, and don’t be afraid to ask questions.
Meghan’s professional goal is to continue deepening her knowledge in all aspects of the recorder role. Personally, she strives to maintain a healthy work-life balance while supporting her children on their educational journeys.
Among her proudest achievements is leading a three-year effort to digitize a storeroom of paper Planning documents—an accomplishment that significantly improved record accessibility and organization. Meghan also takes pride in independently managing the audio/visual aspects of council meetings, a responsibility that requires technical skill and adaptability. Earning her CMC certification is another meaningful milestone, and she is proud to be certified.
Meghan enjoys RV camping with her husband, two kids, and their silly shih tzu. This year, she took on a new creative challenge by knitting her first blanket and enjoys baking and relaxing with HGTV shows in her free time.
Call to Leadership
CALL TO LEADERSHIP
Christie Teets,
At the September 2026 OAMR Business Meeting, the membership will be asked to elect officers for the 2026-2028 term. Offices of Directors for Regions I, III, V, and VII will be up for election.
Please consider applying for OAMR leadership roles. Our organization gives so much to its members and serving on the Board is a very rewarding way to give back to a fabulous organization. OAMR provides a leadership mentoring program, so if you feel like you need a mentor to assist with Board or Director development, a mentor can be assigned to you.
Below is a brief summary of the job description for positions available. (You can find complete descriptions on our website at www.oamr.org. Click on “ABOUT OAMR”, then scroll down to “Board Applications”.
The term of office for Region Directors is two years. Duties shall include, but are not limited to:
· Attendance at all Board meetings and conferences
· Encouraging membership in both OAMR and IIMC
· Encouraging attendance at OAMR mid-year and annual conferences
· Contributing articles and/or information for inclusion in the OAMR quarterly newsletter
· Coordinating region basket for fundraising at conference
· Writing letters of support for members applying for their CMC designation
Region Director Positions up for election include (covering cities located within the listed counties):
REGION I DIRECTOR: (Clatsop, Columbia, and Tillamook Counties)
REGION III DIRECTOR: (Benton, Lincoln, Linn, Marion, and Polk Counties)
REGION V DIRECTOR: (Coos, Curry, Jackson, Josephine, Klamath, and Lake Counties)
REGION VII DIRECTOR: (Baker, Gilliam, Grant, Harney, Malheur, Morrow, Umatilla, Union, Wallow, and Wheeler Counties)
General eligibility criteria are that you must be an active member in good standing and have actively participated on an OAMR committee for two years.
If you are interested in submitting your name as a candidate for any of the above positions, please complete the following steps, and submit a completed application to the Nominating Committee Chair by Friday, June 5, 2026, at 5:00pm.
· Declaration of Candidacy Form
· Candidate Statement
· Letter of Support from the Mayor or municipality you represent
· Recent Photograph (high quality digital)
· Copies of OAMR certificates issued for participation on OAMR Committees for two years, within the past four years.
Committee News
scholarship committee
Cathy Nelson, MMC, Chair
Hello, OAMR. We have a couple of upcoming scholarship deadlines that you should be interested in.
The Mid-Year Academy Scholarship to cover the $195 registration is open January 1 - February 28. Be sure to get the completed application and letter of support to me before the 2/28/26 deadline to be eligible. We have 2 scholarships available.
Professional Development Scholarships are open January 1 - March 31. We have four scholarships for PD I, II and III that cover the $750 registration cost and one that cover the full $1400 registration and lodging costs for first-time PD I attendees.
You can find the application forms and guidelines on our website or use this link https://oamr.org/Scholarships
Send all completed applications and letters of support before the deadline to:
Cathy Nelson at
Records and Regulations committee
Alex Downing, CMC, and Wendy Lynn, CMC, co-chairs
The Records and Regulations Committee is excited about the coming year of learning together! We meet monthly 10:00 - 11:30am on the third Thursday of every month. Please reach out if you’d like an invite.
In addition to bringing in topical experts and State regulatory liaisons, our focus this year is to build group connections and opportunities to learn from each other in small groups based on jurisdiction size.
Our second goal for the year is to update the internal OAMR records management and retention schedule policies. Thanks to Christina Still, Meghan McGee, Crystal Weber, Laural Hawkins, Sheena Dickerman, and Sylvia Murphy for stepping up to lead this project.
Our next meeting will be Thursday, January 15, 2026 at 10 a.m. when we’ll discuss the short Legislative session and hear a presentation on the new federal web accessibility law from Rebecca Woodbury, Department of Civic Things Founder.
Education committee
Ronnie Smith, CMC, Chair
The Oregon Association of Municipal Recorders (OAMR) Education Committee closed out 2025 with a clear message: professional development remains central to the strength, credibility, and future of the municipal clerk profession.
Throughout the year, the committee focused on delivering relevant, high-quality education that supports clerks at every career stage, from new recorders to seasoned professionals pursuing advanced certification, while responding to the increasing complexity of public service work.
A YEAR FOCUSED ON RESILIENCE, LEADERSHIP, AND CONNECTION
The 2025 Education Committee launched its work with an emphasis on resilience, leadership, and peer connection. Early programming included a March Academy session, Mental Toughness – Tough Times Don’t Last. Tough People Do., presented by Preethi Fernando. The session addressed leadership under pressure, workplace stress, and navigating challenging professional environments.
That momentum continued with the Athenian Leadership Dialogue in March, centered on Dare to Lead by Brené Brown. Facilitated by Dr. Long, the dialogue encouraged participants to examine vulnerability, trust, and courageous leadership, reinforcing the committee’s goal of pairing technical expertise with personal and professional growth.
EDUCATION BUILT FOR TODAY’S CLERK
As the year progressed, the committee helped shape the 43rd Annual OAMR Academy, Conference, and Athenian Leadership Dialogue, held in September 2025. The conference theme, Defying Gravity, reflected the evolving role of municipal clerks and the need to rise above increasing legal, technological, and organizational demands.
Educational offerings spanned public meetings and ethics law, election law, records management, artificial intelligence and technology, mentoring, and leadership. The committee ensured members could earn IIMC-approved education points while gaining practical tools they could immediately apply in their workplaces.
COMMITTEE LEADERSHIP AND COLLABORATION
The Education Committee represented a broad cross-section of OAMR membership, bringing together diverse perspectives, experience levels, and regional representation. Members met regularly to review feedback, evaluate programming, and identify emerging training needs across the State and beyond.
This collaborative approach ensured educational offerings remained responsive, inclusive, and aligned with the realities clerks face in both small and large jurisdictions. Thank you to all the Education Committee members for volunteering your time.
LOOKING AHEAD: INNOVATION AND EXPANSION
Planning for the future began well before the end of the year. In late 2025, the committee approved a contract with nationally recognized speaker Stephanie Staples to deliver a six-hour virtual Mid-Year Academy focused on revitalization, stress reduction, and sustainable success in public service. The session will include interactive components, breakout discussions, and required KTAPs, with flexibility for regional in-person gatherings where feasible.
The committee also began early planning for the 44th Annual OAMR Conference, scheduled for September 21–25, 2026, in Lincoln City. Anticipated focus areas include emergency management, human resources, change management, wellness, and targeted programming for new city recorders.
To support high-quality, relevant programming, the Education Committee issued a formal Call for Proposals inviting speakers, municipal clerks, and human resources professionals to submit session ideas. Members with practical experience, innovative approaches, or lessons learned are encouraged to submit a proposal. Selected presenters may be eligible to earn MMC experience points.
MEASURING IMPACT: 2025 EDUCATION PARTICIPATION AND CERTIFICATION OUTCOMES
Participation and certification data from the 2025 OAMR Academy and Conference highlight strong demand for IIMC-approved education and the value members place on earning Certified Municipal Clerk and Master Municipal Clerk credit.
At the Annual Academy on September 23, 2025, Defying Gravity: Taking Yourself to the Highest Level, presented by David Rabiner, drew 56 professionals, with 44 CMC or MMC certificates issued.
During the conference, the keynote session Defying Gravity – The Clerk’s Role in Elevating Good Governance saw 96 attendees, resulting in 36 certificates issued.
Additional participation included multiple concurrent sessions with strong attendance and certificate completion, reflecting consistent follow-through by participants and reinforcing the committee’s emphasis on meaningful, measurable professional development.
CONTINUING THE COMMITMENT
As the Education Committee looks to 2026 and beyond, its priorities remain clear: deliver meaningful education, support professional certification pathways, and foster a strong, connected community of municipal clerks. By combining leadership development, technical training, and peer engagement, the committee continues to reinforce the foundation of good governance across Oregon’s cities.
Region News
rEGION I
Lisa Scholl, MMC, City of St. Helens, Region I Director
Winter Greetings from Northwest Oregon!
New member news:
Region I welcomes new member Lori Jepson, City Recorder/Utility Billing for City of Bay City.
Holiday gathering:
Retirement News:
After 11.5 years, Warrenton City Recorder Dawne Shaw retired on December 31. Dawne was an active member of OAMR, served as Region I Director 2018-2020, and was always a friendly face at conferences.
Congratulations, Dawne! We will miss seeing you and wish you well on your new adventure!
Congratulations to Hanna Bentley as she fills the shoes of Dawne moving up from Deputy City Recorder to City Recorder.
rEGION II
Amber Mathiesen, Sheridan Assistant City Manager
Yvonne Hamilton from the City of Sheridan retired after 24 years of service. At her last Council meeting former Mayor Harry Cooley presented Yvonne with the first OAMR Legacy Award on behalf of OAMR President Scott Stauffer who attended her retirement reception the next day. At both the Council meeting and retirement reception, staff and residents offered many kind words about Yvonne's service. Her work ethic, dependability, professionalism, grace, and knowledge, were highlighted by those that spoke, including Mayor Cale George, Public Works Director Kie Cottam and former City Councilor Roxy Acuff. They also recognized her many roles, including historian, recorder/clerk, acting city manager, organizer, supervisor, advisor, and friend. Yvonne thanked the community, staff, and her husband of 37 years, Ken Hamilton for their support throughout her career.
As said by PW Director Kie Cottam, "As Yvonne steps into retirement we are not just saying goodbye to a colleague, we're honoring a legacy of care, integrity, and quiet strength. Thank you, Yvonne for showing us how to lead with heart. You will be missed; you will be remembered."
rEGION III
Gloria Tucker, CMC, Port of Newport, Region III Director
Happy Holidays, Region III! The weather on the coast has been rain one week and clear blue skies the next. No ice or snow so far, and I hope it stays that way. If you live in an area with either, please drive safe!
Toledo has a Finance Director position open. Job Opportunities | Toledo OR Feel free to pass on. They could work with our region's new, and very cool, City Recorder Paul Johnson.
I have sent out the poll on the in person gathering for Mid-Year. Please respond by February 1!
Sadly, I didn't see as many Halloween pictures this year. But, Yachats and Monmouth looked amazing!
rEGION V
Winnie Shepard, CMC, City of Medford, Region V Director
The Mayor of Medford has appointed John Vial to serve as Interim City Manager following the departure of City Manager Rob Field.
Vial brings more than three decades of public service experience across Oregon, including 13 years with Jackson County, more than 13 years with the Oregon Department of Transportation, and four years with the City of Medford as Public Works Director.
Throughout his career, Vial has been recognized for his thoughtful leadership, depth of experience, and commitment to collaboration and community service. The Mayor and City Council expressed appreciation for his willingness to step into this role and help guide the organization during this transition period.
“John’s deep understanding of our community, his steady leadership, and his long history of public service make him an excellent choice to guide the City during this transition,” stated Mayor Michael Zarosinski. “We are grateful for his dedication to Medford and are excited to welcome him back in this capacity.”
“I am excited to return to the City of Medford and serve in this interim role,” Vial said. “Medford is a community I care deeply about, and I look forward to working with the Mayor, Council, and staff to support the important work happening across the organization.”
The City of Jacksonville has experienced many blessings this December.
Police Chief David Towe officially retired this month, passing his badge to Sergeant Matt Hannum, who was sworn in as our new Chief at the December 2 City Council Meeting. Chief Towe served an extraordinary 34 years—something almost unheard of today. During his remarks to the City Council and a packed audience, Chief Towe shared that he will miss the people of Jacksonville, but not the job! Mayor Bowen expressed heartfelt appreciation, noting how dearly he will be missed, and presented him with a key to the City and an appreciation plaque. We are very excited to see what our new Chief Matt Hannum will bring to the Police Department.
In related news, members of the Masonic Lodge presented a generous $5,000 check to the City, which was used to purchase two used SUV police vehicles that are now in service. Representatives from the Jacksonville Woodlands Association also attended to present two new E-Bikes to the Police Department, which will be used to patrol our trail system. The bikes were purchased with the help of Cycle Analysis here in town. Both the vehicle and E-Bike acquisitions were made possible thanks to the incredible efforts of City Councilor Talon Reed, working alongside Chief Towe and Chief Hannum.
This has been a truly special month for our little town. Jacksonville was recently voted the Oregon location most worthy of its own Christmas movie! The Chamber of Commerce and an army of dedicated volunteers worked tirelessly to fill the town with holiday spirit. The Chamber organized a beautiful Christmas tree lighting ceremony on the City Hall grounds and carried out a festive parade—both of which saw record attendance. For these events, the City closes the main street through town, transforming it into a holiday gathering place.
Also breaking records, this year is our Christmas Lights Tour. The Chamber launched this event last year, and it has truly taken off. Tickets sold out within days, prompting the Chamber to add additional tours due to high demand.
If you ever have the chance to visit Jacksonville during the holidays, please come see us. And if you make it into town, stop by City Hall and say hello—we’d love to welcome you.
Chief Towe with Mayor Bowen; Sergeant Hannum; Swear-in as Chief of Police with Recorder Watson; Warren Lodge Donation presentation.
Chief Hannum with newly purchased Police SUV – Jacksonville Woodlands Association and Cycle Analysis, Ebike presentation to the Police Department
Tree Lighting Ceremony at City Hall, Father Christmas in the City Parade
Christmas Light Tour Trolley, downtown shops.
IIMC Update
Register now for the upcoming Lunch Time with a Region IX virtual event!
Region IX Directors Marc Donohue and Shawn Campbell are excited to host the upcoming Lunch Time with Region IX virtual event on Tuesday, January 20, 2026 at 11:00 a.m. Alaska Time / 12:00 p.m. PT!
You can register for the event by clicking here. During this event, we’ll be providing updates on everything related to IIMC and answering any questions that you might have.
We look forward to seeing you there!
Representatives
OAMR Board Members Pictured Above
Front row (L-R): Vice President Claudia Cisneros, CMC; Secretary Melissa Bisset, MMC; Region IV Director Allyson Pulido; & Immediate Past President Kayla Duddy, MMC
Back row (L-R): Region III Director Gloria Tucker, CMC; Region VI Director Keli Pollock; Treasurer Kim Herring; Region I Director Lisa Scholl, MMC; Region II Director Krystal Stevens; and President Scott Stauffer, MMC
2025-2026 OAMR Board
| Board Officers |
Region Directors |
|---|---|
|
President Vice President Secretary Treasurer Immediate Past President |
Region I Director Region II Director Region III Director Region IV Director Region V Director Region VI Director Region VII Director |
2025-2026 OAMR COMMITTEE CHAIRS
|
Audit Committee Budget Committee Kim Herring Bylaws Committee Digital Assets Committee Lisa Figueroa, CMC [email protected]
Education Committee Events & Fundraising Committee Krystal Stevens City of Willamina 411 NE C Street Willamina, OR 97396 503-876-2242
|
Membership Committee Stacey Stockhoff, CMC Mentoring & Retired Clerks Committee Nominating Committee Northwest Clerks Institute Education Committee
|
Publications Committee Gloria Tucker, CMC Port of Newport 600 SE Bay Blvd. Newport, OR 97365 541.265.7758 Records & Regulations Committee Alex Downing, CMC City of Corvallis PO Box 1083 Corvallis, OR 97333 541.766.6729 x5075
Wendy Lynn City of Portland 1221 SW 4th Ave., Room 130
Scholarship Committee Strategic Planning Group |
IIMC Region IX
alaska * California * Oregon * Washington * Hawaii
| IIMC | Region IX State Presidents | Region IX State First Vice Presidents |
| Region IX Directors Marc Donohue, MMC Shawn Campbell, MMC IIMC President IIMC President Elect |
Alaska Association of Municipal Clerks California Municipal Clerks Association Oregon Association of Municipal Recorders Washington Municipal Clerks Association Heidi K.S. Napolitino, MMC |
Alaska Association of Municipal Clerks |
Mission Statement
The mission of the Oregon Association of Municipal Recorders is to enhance the quality of our office and to encourage dedication to our profession, by providing educational experiences of the highest quality as well as promote the professionalism of the office of municipal recorder.
Newsletter Submission Deadlines
Spring 2026 — March 13, 2026
Summer 2026 – June 12, 2026
Fall 2026 - October 23, 2026