Annual Conference Information

2017 OAMR Annual Academy & Conference

Best Western Agate Beach Inn in Newport

September 20-22nd, 2017

Lighting the Future OAMR 2017 Conference logo

Make Your Hotel Reservation Now:

Best Western Agate Beach Inn
3019 Oregon Coast Hwy
Newport, OR 97365
(541) 265-9411

Reserve your room now by calling or (541) 265-9411 and mention you are a member of OAMR for the group rate. Rooms are only $98 Hillside or $128 Ocean view per night with a 10.5% hotel tax. Please let them know if you need any type of special accommodations. Rooms will only be held until August 29, 2017.

Hotel Room Sharing & Carpooling Request

Sharing a room and/or carpooling is not all about saving dollars, it is, however, one of the easiest ways to make friends…and it is these connections that you will cherish long after you return home.

Please complete the form below to be added to the list of attendees seeking a roommate and/or carpool. Once assigned, you and your travel buddy will be responsible to make arrangements and hotel reservation at the Agate Beach Inn. If you have not been to Agate Beach, the rooms are spacious and the view is stunning!

Room Sharing & Carpooling Request Form

Estimated Conference Costs for Members

Annual Academy Registration $150.00 (Wednesday, September 20)
Annual Conference Registration $300.00 (Thursday & Friday, September 21-22)
Athenian Leadership Dialogue $35.00 additional fee (Friday, September 22)

Annual Academy Session

Mark your calendars! The 2017 Annual Academy session will be held on Wednesday, September 20, 2017, at the Best Western Agate Beach Inn, in Newport, from 8:30 A.M. to 4:00 P.M. The session is entitled, “Diversity and Change in the Workplace,” and the presenter is Dr. Marche Fleming-Randle.

This session will provide three education points for both CMC and MMC candidates on completion of an assessment. The cost of the workshop is $150.00 for OAMR members, $165 for non-members, and includes lunch. Please register using the OAMR on-line registration process.

This is a multi-faceted session that will include, working with a diverse workforce while meeting the challenges of diverse consumers; the shifting mindset creating a skill set to help with personal and professional struggles; dealing with difficult elected officials; generational differences – dealing with Generations X, Y, and sometimes Z; and ethical dilemmas.

Participants will learn:

    •    How to develop effective ways to facilitate dialogue with employees, stakeholders, and city officials and become a positive change agent.
    •    How to shift mindset to develop a set of skills to help deal with the struggles faced professionally and personally.
    •    How to be flexible in dealing with difficult elected officials while remaining strong and respected.
    •    How to recognize the generational differences in leadership styles and preferences.
    •    How to recognize and overcome behaviors that limit professional growth, including social media, gossip, bad supervisors, sexual harassment, and hostile environments.

Marche Fleming-Randle, Ph.D., is associate dean for the Fairmount College of Liberal Arts and Sciences. In November of 2015, she was promoted and named the Assistant to the President for Diversity. She is the college liaison for student services planning, grades and implementation, encompassing undergraduate recruitment activity, the enrollment process, and matriculation to degree completion. She is an Ethnic/Women Studies professor, author, motivational speaker, advocate and public intellectual. She has presented educational sessions at IIMC Conferences in Milwaukee, Wisconsin, Hartford, Connecticut, and Omaha, Nebraska.

Athenian Leadership Dialogue
Friday, September 22, 2017 – 9:45 A.M. – 5:30 P.M.

“We Band of Angels,” by Elizabeth Norman
Facilitated by former IIMC President, Mary Lynne Stratta, MMC

City Secretary for the City of Bryan, Texas

OAMR is excited to offer an Athenian Leadership Dialogue (ALD) during the annual OAMR Conference. It will facilitated by former IIMC President, Mary Lynne Stratta, MMC, City Secretary for the City of Bryan, Texas.

This session will provide three education points for both CMC and MMC candidates on completion of an assessment. The additional fee for the session is $35.00. If you wish to attend, please select the appropriate box on the online conference registration form, and include the fee when you remit payment for the conference. Seating is limited to the first 30 registrants.

Athenian Leadership Dialogues are conversations that go beyond the usual knowledge recall and application process familiar to all recorders in training seminars. They are unique because they explore leadership principles and practice, drawing on the insights contained in a book that all participants have read.

Participation in an Athenian Leadership Dialogue requires the purchase and reading of the book prior to the session. The book selected for this Dialogue is “We Band of Angels,” by Elizabeth Norman. This book on the life and times of very strong and brave military nurses during World War II is gripping.  (Buy the book now through AmazonSmile and OAMR will benefit:

Learn more

Public Speaking (Full-Day Session)

OAMR is pleased to offer a full-day session devoted to public speaking during the annual OAMR Conference. The session will be held on Friday, September 22, 2017, at the Agate Beach Best Western, 3019 North Coast Highway, Newport. It will be held from 9:45 A.M. to 4:45 P.M., and will be presented by Joann Tilton, MMC, Northwest Clerks Institute Director, and retired City Clerk of Manteca, California, and Shalice Taylor Tilton, MMC, retired City Clerk of Buena Park, California.

There is no additional fee for the session. If you wish to attend, please select the appropriate box on the online conference registration form. Seating is limited to the first 30 registrants.

In the City Recorder profession, we are often called upon to speak publicly on a variety of topics and occasionally with little or no advance notice. This session is designed to help you become an effective public speaker. A powerful presentation includes good content, organization, delivery, audience, and analysis. The session will help participants to:

•    Increase awareness of personal speech habits and characteristics;
•    Increase poise and self-confidence;
•    Improve posture, voice, diction, and other mechanics of speech;
•    Develop strategies for overcoming speech anxiety;
•    Develop speech preparation and presentation techniques, audience awareness,     and self-awareness;
•    Practice delivery of professional and personal speeches; and
•    More!!

Joann and Shalice are very experienced trainers, and the session is guaranteed to be valuable and thought-provoking. Their presentation styles will allow participants to comfortably explore an often difficult component of life in the City Recorder’s Office. Experienced Recorders and those new to the profession will benefit from this session.

Questions should be directed to Peggy Hawker, at, or by telephone at 541.574.0613.

General Academy & Annual Conference Information

Academy Session
The Academy is an all day session held on Wednesday.  It may provide three education points for both CMC and MMC candidates.  In order to receive educational points for attending this Academy session, you must complete a course assessment (KTAP) to meet IIMC requirements.

Annual Conference
The Annual Conference is Thursday and Friday, filled with educational concurrent and general sessions.

Conference Lanyards
Registration includes a name tag lanyard, which should be worn for the duration of the conference. It will include a meal ticket for the Friday night banquet. Lanyards also have ribbons which designate new members, special guests, speakers, vendors, past presidents, Conference Committee, and the OAMR Board. Watch for the new member / first time attendee ribbons and make someone feel welcome with a big OAMR hello!

Business Meeting Packet
The Business Meeting will be held Friday morning. Packets are available on the website a few weeks prior to conference and extra agenda packets will be available at the registration desk. 

Meals included with the full conference registration are lunch on Thursday; and plated breakfast, lunch, and Annual Banquet on Friday. Extra tickets for any event can be purchased at the registration area. 

Breaks are generally provided twice a day. Use these breaks to visit with exhibitors, network with other recorders, shop at the OAMR store, purchase raffle tickets, and view/bid on silent auction items. Beverages will be available daily and an occasional sweet treat might turn up.

Region pictures will be taken during the breaks (location and times to be listed in the conference handbook). New Board, Past Presidents, and Special Guests will be taken during the President's Reception just prior to the Banquet. Please be at the location on time to keep on schedule.

Conference Attire
Conference attire will be "business casual". The Annual Banquet on Friday is "semi-formal" wear.  The key is to be comfortable throughout the conference.

Mentor/Mentee/1st Time Attendee Breakfast
First time attendees are invited to attend the Mentor/Mentee/1st Time Attendee Breakfast on Thursday morning to welcome new and first-time attendees to the conference.

President's  Reception
All conference attendees are invited to attend the President's  Reception on Wednesday evening. 

Kathy Walk
The Kathy Ishiara Scholarship walk was founded as a means to honor Medford’s City Recorder Kathy Ishiara, who passed away in 1998 after a long battle with breast cancer.  Sign up for the Kathy Walk  on your Annual Conference Registration form or sign-up when you arrive at the Conference. Pre-registration is strongly encouraged to ensure enough swag is available for all participants. The event will be $25.00

Rogue River Trivia Night
Do you know it all? Come test your knowledge and get to know your fellow recorders during your free evening Thursday night at the conference. Participants will compete for prizes and bragging rights!  Drinks and dinner will be available for purchase directly from the Rogue Brewery on the Bayfront. Donations welcome at the door and will go directly to the OAMR Scholarship fund. 

Annual Banquet

The Annual Banquet will be held on Friday night. 

These supporters of OAMR are a vital part of putting on a great conference. Please take the time to visit their booths, introduce yourself, and get your door prize form signed. All Exhibitors will be invited to attend the Thursday lunch, so please welcome them and voice your appreciation for their support of OAMR as many are also sponsors.

Community Outreach Project
A few years ago, OAMR started doing a community outreach project for a charitable organization in the city hosting our conference. In 2016 the recipient was Ashland Helman Elementary School Library.

Committee Sign-Up Sheets
Please sign up to serve on one or more of the OAMR committees, which are the backbone of our organization. Your contribution of time, ideas, and effort are greatly needed, appreciated, and invaluable. Forms will be located near the registration desk. Most of the meetings for the committees can take place via email and telephone, so don't let distance be a deterrent to signing up. 

Visit OAMR's Photobucket page to view photos from the 2016 OAMR Annual Conference. 

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Oregon Association of Municipal Recorders is a 501(c) 3 non-profit organization.

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